Executive Assistant
New York, World Trade Center

What you’ll be doing:

• Provide high-level administrative support to business leaders, including managing calendars, coordinating meetings, handling email correspondence, and maintaining professional relationships.
• Coordinate internal and external meetings, ensuring rooms are prepared and materials are organized.
• Manage complex international and domestic travel, including flights, accommodations, transportation, visas, and detailed itineraries in line with company policy.
• Liaise with clients, business guests, and vendors; help organize events and ensure a seamless guest experience.
• Support visitor management, including coordinating security access and serving as a welcoming point of contact.
• Serve as a backup to the Office Manager, assisting with office operations, project coordination, and day-to-day workplace needs.
• Process expense claims and raise purchase orders accurately and on time.
• Prepare meeting materials, including PowerPoint presentations and pre-read documents.
• Collaborate with IT to resolve tech issues and ensure smooth connectivity for executives.
• Maintain strong cross-functional relationships with departments across the organization.
• Lead or assist with ad hoc team initiatives and projects—examples may include managing internal surveys or coordinating special events.

The skills & experience needed:

• Proven experience as an Executive Assistant, ideally supporting global executives in a dynamic, fast-paced environment.
• Proficiency in English, both written and spoken.
• Strong organizational, customer service, and problem-solving skills.
• Ability to pivot quickly as priorities shift and remain composed under pressure.
• Comfortable coordinating international travel and managing complex calendars across time zones.
• Skilled in Microsoft Office and Outlook 365; advanced knowledge of Excel, PowerPoint, and Word.
• Discreet, detail-oriented, and capable of handling sensitive information with professionalism.
• Proactive and self-directed, with a track record of working independently.

What’s in it for you

We provide a comprehensive, highly competitive benefits package, including

• Medical plans with comprehensive, affordable coverage for a range of health services
• Health Savings Account/FSA
• Dental, Vision and benefits to cover unique healthcare needs
• Wellness Program
• 401k with match
• Tuition Reimbursement, Commuter benefits
• Unlimited PTO

At Kantar we have an integrated way of rewarding our people based around a simple, clear and consistent set of principles. Our approach helps to ensure we are market competitive and to support a pay for performance culture, where your reward and career progression opportunities are linked to what you deliver. We go beyond the obvious, using intelligence, passion and creativity to inspire new thinking and shape the world we live in. Apply for a career that’s out of the ordinary and join us. We want to create an equality of opportunity in a fair and supportive working environment where people feel included, accepted, and are allowed to flourish in a space where their mental health and wellbeing is taken into consideration. We want to create a more diverse community to expand our talent pool, be locally representative, drive diversity of thinking and better commercial outcomes.

What part of Kantar might I be joining?

You’ll be joining our Insights division, the masters of using data to resolve challenges. They help brands define what they should stand for, how to reinvent and renew their offer, how to better reach audiences, and how to win with consumers. By blending human insights expertise with the latest technology advances, Insights make sure we can deliver innovative information to brands everywhere.

Why join Kantar?

We shape the brands of tomorrow by better understanding people everywhere. By understanding people, we can understand what drives their decisions, actions, and aspirations on a global scale. And by amplifying our in-depth expertise of human understanding alongside ground-breaking technology, we can help brands find concrete insights that will help them succeed in our fast-paced, ever shifting world.

And because we know people, we like to make sure our own people are being looked after as well. Equality of opportunity for everyone is our highest priority and we support our colleagues to work in a way that supports their health and wellbeing. While we encourage teams to spend part of their working week in the office, we understand no one size fits all; our approach is flexible to ensure everybody feels included, accepted, and that we can win together. We’re dedicated to creating an inclusive culture and value the diversity of our people, clients, suppliers and communities, and we encourage applications from all backgrounds and sections of society. Even if you feel like you’re not an exact match, we’d love to receive your application and talk to you about this job or others at Kantar.

Privacy and Legal Statement

Please note that by applying to this opportunity you consent to the personal data you provide to us to be processed and retained by The Kantar Group Limited (“Kantar”). Your details will be kept on our Internal ATS (Applicant Tracking System) for as long as is necessary for the purposes of recruitment, which may include your details being shared with the hiring manager.

The salary range for this role in New York is $58,300 - $97,100. Your final base salary will be determined based on several factors which may include but are not limited to location, work experience, skills, knowledge, education and/or certifications. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.