Job Title: Executive Assistant to the CEO
Location: New York
About Kantar
Kantar is the world’s leading marketing data and analytics company. We combine the deepest human understanding with advanced analytics and technology to help the world’s top brands grow and evolve. Operating in more than across the globe, we partner with clients across sectors to shape strategy, spark innovation, and unlock growth opportunities.
Our people are experts in understanding what people think, feel, and do — translating data into insights that inform decisions and drive lasting impact. At Kantar, you’ll be part of a global community that is curious, collaborative, and committed to making a difference through the power of insights.
About the job
This is a pivotal role within the Office of the CEO, supporting the Global CEO in a fast-paced, high-impact environment. As Executive Assistant, you will be the operational backbone of the executive office, ensuring the CEO’s time, communications, and engagements are managed with precision and purpose. You’ll work closely with the Chief of Staff and team to enable the CEO to focus on business-critical priorities. Based in New York, this global-facing role offers exceptional visibility across senior leadership, strategic initiatives, and transformation programmes.
Job Goals
Executive Operations & Scheduling
Own and manage the CEO’s complex global calendar across multiple time zones, ensuring strategic alignment and prioritisation.
Act as the “air-traffic controller” of the CEO’s time, coordinating internal and external commitments with precision.
Manage all aspects of international travel (private and commercial), including visa procurement, ground transport, and contingency planning.
Create and protect “deep work” and recovery time in the schedule in partnership with the Chief of Staff.
Information, Communication & Briefing
Serve as the primary filter for the CEO’s inbox and communications, ensuring timely and appropriate responses.
Draft and refine correspondence, briefing notes, and communications in the CEO’s tone and style.
Collaborate with the Chief of Staff to prepare daily briefings summarising the day’s priorities, meetings, and key decisions.
Coordinate and distribute pre-read materials ahead of meetings, ensuring preparation and clarity.
Stakeholder & Board Engagement
Act as a trusted liaison for the Board of Directors, Executive team, senior leaders, and key external partners.
Manage logistics and materials for board meetings, partner sessions, and executive engagements.
Build strong relationships with C-suite EAs and global stakeholders to ensure seamless coordination across regions and functions.
Uphold the highest level of discretion, professionalism, and confidentiality.
Partnership with Chief of Staff
Work in close collaboration with the Chief of Staff to operationalise strategic priorities.
Support the planning and delivery of leadership offsites, Exec Team meetings, and key transformation initiatives.
Maintain ongoing alignment on the CEO’s priorities, ensuring time and focus reflect evolving business goals.
Office of the CEO Administration
Manage the Office of the CEO’s budget, expenses, and vendor contracts.
Oversee executive office operations, technology, and facilities.
Where applicable, supervise or mentor a junior assistant or other administrative staff supporting the C-suite.
Skills & Capabilities
Core Skills and Behaviours
Executive Coordination: Proven experience managing complex, global schedules and travel logistics at C-suite level.
Strategic Awareness: Ability to connect day-to-day operations with broader organisational goals.
Communication Mastery: Excellent written and verbal communication; able to synthesise and present information succinctly.
Relationship Building: Skilled at building credibility and rapport with senior leaders, board members, and external partners.
Professional Judgement: Exercises discretion, tact, and sound judgement in all interactions.
Proactive Mindset: Anticipates needs, solves problems before they arise, and confidently pushes back when appropriate.
Resilience & Flexibility: Comfortable in a fast-moving, global environment with shifting priorities.
Experience
Extensive executive support for a C-suite leader or equivalent.
Global exposure within complex, matrixed organisations operating across multiple time zones.
Background in fast-paced industries such as professional services, consulting, media, or technology, where discretion and adaptability are essential.
Demonstrated success navigating board and senior stakeholder environments.
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