The Office Manager is responsible for the smooth, day-to-day running of the office, encompassing administrative, operational, and logistical tasks. This includes managing staff, handling office finances, ensuring facilities are well-maintained, and overseeing various administrative systems.
Key Responsibilities:
- Managing Office Facilities: Overseeing daily tasks, implementing and maintaining office policies and procedures, and ensuring efficiency.
- Administrative Tasks: Organising meetings, managing schedules, and handling correspondence, office supplies & stationary ordering
- Facilities Management: Maintaining office supplies, equipment, and facilities, including liaising with suppliers and contractors for repairs and maintenance.
- Financial Management: Managing the office budget, raising purchase orders and processing invoices.
- Health and Safety: Ensuring compliance with relevant regulations and policies.
- Security Management : Ensuring security systems are kept updated & company compliance followed including emergency protocols
- Sustainability Initiatives : Implement and manage Environmental, Social, and Governance (ESG) related requirements and initiatives to support corporate sustainability goals
- Communication: Acting as a point of contact for various departments, liaising with staff, suppliers, and external parties including the landlord’s building management team.
- Tech Support: Liaising with the IT department to ensure technology functions effectively.
Qualifications:
- Proven experience as a Office Manager or in a similar role.
- Strong knowledge of facilities management operations and best practices.
- Excellent project management and leadership skills.
- Strong analytical and problem-solving abilities.
- Proficient in MS Office and ideally facilities management software – CAFM.
- Excellent communication and interpersonal skills.
- Bachelor’s degree in Facilities Management, Engineering, Business Administration, or a related field is welcomed but not essential
- Proficient English Skills
- Other languages are welcomed
What you’ll get from us
- 25 days annual leave (excl. bank holidays), plus your birthday off!
- Performance-related Sales Commission scheme.
- Private Medical Insurance.
- Flexible benefits across health, wealth, and lifestyle.
- Extensive training and excellent scope for career development.
- A collaborative and supportive work environment.
We have an integrated way of rewarding our people based around a simple, clear and consistent set of principles. Our approach helps to ensure we are market competitive and also to support a pay for performance culture, where your reward and career progression opportunities are linked to what you deliver.
We go beyond the obvious, using intelligence, passion and creativity to encourage new thinking and shape the world we live in. Apply for a career that’s out of the ordinary and join us.
We want to build an equality of opportunity in a fair and encouraging working environment where people feel included, accepted and are allowed to flourish in a space where their mental health and well-being is taken into consideration.
We want to build a more diverse community to expand our talent pool, be locally representative, drive diversity of thinking and better commercial outcomes.
Privacy and Legal Statement
PRIVACY DISCLOSURE: Please note that by applying to this opportunity you consent to the personal data you provide to us to be processed and retained by The Kantar Group Limited (“Kantar”). Your details will be kept on our Internal ATS (Applicant Tracking System) for as long as is necessary for the purposes of recruitment, which may include your details being shared with the hiring manager(s) and for consideration for potential future opportunities by Kantar and its affiliate Kantar group companies. For full details of our privacy policy please visit www.kantar.com.