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Executive Assistant
Location: London, Grays Inn Road
Posted: 3 Days ago
Job Type: Regular
Ref: R096925
Three colleagues are relaxing in the breakout area. Two are sat in chairs - one woman in a white blouse and jeans is sat on the left and on the right is a woman in yellow top. The chairs are made of red leather. In the middle is a male colleague, chatting to the two others. He is wearing a Kantar branded black jacket and jeans.

Role Description: 

 

We are seeking a highly organized, proactive, and discreet Executive Assistant to support a senior member of our Executive Committee. This role requires exceptional communication skills, impeccable attention to detail, and the ability to manage multiple priorities in a fast-paced, dynamic environment. The Executive Assistant will act as a trusted partner, ensuring the executive’s time is optimized and operations run smoothly. 
 

Key Responsibilities:  

  • Provide high-level administrative support, including calendar management, meeting coordination, travel planning, and expense reporting. 

  • Serve as a gatekeeper and liaison between the executive and internal/external stakeholders. 

  • Prepare, review, and manage confidential documents, reports, and presentations. 

  • Coordinate and support key executive meetings, including agenda preparation, minutes, and follow-ups. 

  • Manage communication on behalf of the executive, including emails, calls, and written correspondence. 

  • Track and assist with ongoing projects and initiatives, ensuring deadlines and deliverables are met. 

  • Anticipate the needs of the executive and proactively address potential issues. 

  • Uphold strict confidentiality and discretion in handling sensitive information 

 

Required:  

  • Extensive experience as an Executive Assistant supporting C-level or senior executives. 

  • Proven ability to manage complex calendars, travel logistics, and confidential information. 

  • Strong organizational and time management skills with the ability to prioritize effectively. 

  • Excellent written and verbal communication skills. 

  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Zoom, Teams, Slack). 

  • Professional demeanour with a high degree of discretion and emotional intelligence. 

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